Grants Administrator

Position Summary

Under guidance, coordinates and assists with the overall financial, administrative and grant activities of the department.

Job Responsibilities

  • Oversees and coordinates grants management and financial management in support of research staff in the department. Serves as the point-of-contact  and resource to  staff for all research grant activities for pre- and post-award.
  • Oversees and coordinates post-award activities. Provides on-going financial oversight of grants and contracts including but not limited to: tracking of funds, evaluating expenditures, forecasting, preparation and submission of progress and final reports.
  • Responsible for grants and contracts processing. Oversees accurate completion and timely routing of internal paperwork and disclosures. Negotiates with sponsor as needed for contract execution. Maintains database and records to track activities.
  • Oversees and coordinates pre-award activities. Ensures timely submission of federal, foundation, and industry-sponsored grant applications and contracts. Oversees the organization and preparation of all components of grant applications.
  • Maintains, tracks and updates effort tracking to ensure compliance with time and effort policies.
  • Works with investigators to manage budgeting process for grants and contracts and assists in general budget development and implementation.
  • Manages purchasing, payments of services and reimbursements of expenses. Monitors expenses for correct allocation to funds.
  • Assists with the preparation of standard and ad-hoc financial reports as needed. Provides analysis and reasons for variance as needed. Forecasts expenditures and makes recommendation for corrective action if deficits are projected.
  • Ensures compliance with institutional policies regarding systems access and training required for access for human subjects research.
  • May assist with program specific promotional or outreach activities.


Bachelor's Degree in related field


Approximately 2 years of experience with non-profit financial activity.
Full knowledge of federal and non-federal research regulations and policies.
Experience in grants management, including pre- and post-award management, financial analysis, budgeting and experience with NIH and industry sponsors.

Knowledge, Skills and Abilities

  • Effective oral and written communication skills.
  • Demonstrated organizational skills and ability to pay close attention to detail.
  • Ability to manage multiple large-scale projects and meet deadlines.
  • Demonstrated proficiency with MS Office Suite and database applications.

To apply, please submit an application at our career opportunities website

Weill Cornell Medicine and the Department of Healthcare Policy & Research are committed to the principles of Equal Employment Opportunity and Affirmative Action. We ensure all employment activities are conducted in a fair and equal fashion, without regard to race, creed, religion, color, national origin, sex, age, sexual orientation, predisposing genetic characteristics, marital status, status as a domestic violence victim, individual with a disability, citizenship, protected veteran, or other characteristic as protected by law.

Healthcare Policy & Research 402 E. 67th St. New York, NY 10065 Phone: (646) 962-8001